The United Nations High Commissioner for Refugees (UNHCR) Announced Various Jobs

Registration Assistant
locations Kasulu, Tanzania
time type Full time
job requisition id JR2203293
Hardship Level (not applicable for home-based) D
Family Type (not applicable for home-based) Family
Staff Member / Affiliate Type UNOPS LICA3


Terms of Reference
• Minimum 2 years of relevant job experience.
• Training in basic principles of international protection.
• Experience in working with UNHCR proGres software
• Good computer skills, particularly in data management.

Functional Skills.
• DM-Data Management
• IT-Computer literacy
• MS-Data Collection and Analysis
• IT-IT Refugee Systems & Applications
• TR-Training/Coaching/Facilitation
• EX-Experience in international organization (United Nations or similar)
• PR-Experience in Registration
• Excellent knowledge of English

Standard Job Description
Registration Assistant Organizational Setting and Work Relationships The Registration Assistant is a member of the registration team and is supervised by a more senior colleague who normally reports directly to the Registration Officer. 

The incumbent is responsible for supporting all activities related to registration, which may also include functions related to reception, filing and data management. S/he responds to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. 

The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up and may provide interpretation and/or translation services in cases for which s/he has the required language competencies. All UNHCR staff members are accountable to perform their duties as reflected in their job description. 

They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. 

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR core values of professionalism, integrity and respect for diversity.

Duties
– Conduct registration interviews in accordance with local SOPs and registration standards. 

– Respond to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. 

– Maintain accurate and up-to date records and data related to all individual registration cases. 

– Identify persons with specific needs and ensure timely referral to protection follow-up as required. 

– Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation 

– Act as interpreter and translator when needed. 

– Refer cases to other units within the office and to implementing partners as necessary. 

– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Social Sciences; Statistics; Mathematics; Information Technology; HCR Protection Lrng Prog; (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.
Desirable
Experience in working with UNHCR proGres software.

Functional Skills
IT-Computer Literacy;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs:
Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. 

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. 

The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages
Desired Languages



Additional Qualifications
Skills
Education
Certifications
HCR Protection Learning Program – UNHCR, Information Technology – Other, Mathematics – Other, Social Sciences – Other, Statistics – Other

Work Experience

Other information
Female Candidates are encouraged to apply for the position.This position doesn’t require a functional clearance

Welcome
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

Talent Pool Applicants: If you would like to update a previously submitted profile application, please click on the Withdraw button against the relevant Profile and reapply. Note that the change(s) will only apply to this Profile.
Further, please be informed that you will have to update all other profiles (if any) if the information (i.e. nationality, new BA/MA degree, new language skill) have changed.

About Us
UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide.
Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact.

Why a career with UNHCR?
Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines.


Disability inclusion
If you are a person with a disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form.
There are options to select any health conditions you may have and outline any necessary adjustments related to disabilities during the recruitment phases. Providing this information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process.
If you missed adding it to your application or need further assistance please let us know here.

Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request.
All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education.
Job Posting End Date November 22nd, 2022.

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