Jobs in Tanzania

Talent and Administration Officer Jobs at Water For People Africa – Tanzania


Talent & Administration Officer
Job Title:
 Talent & Administration Officer
Location: Dodoma, Tanzania
Reporting to: Finance & Administration Manager
SUPERVISORY DUTIES: Drivers and Office Assistant.
To proactively ensure that effective and efficient administrative support is provided to staff in the Water for People Tanzania Country Office. This includes responsibility for office management, safety and security management, procurement & logistics, stock & store management, team lifecycle management – recruiting, hiring, onboarding, training, performance management. This position is for two years and subject to renewal.

Office Management

 Ensure that staff welfare is attended to appropriately meet their professional needs.
 Ensuring that other administrative services are provided in a timely and reliable fashion (e.g., travel
arrangements, conference venue bookings, meetings arrangements etc.)
 Ensuring that all Water for People legal operating certificates are updated.
o NGO Board
o Registrar General’s certificate
 Ensure that an effective and efficient store management system is in place, so that appropriate levels
of supplies are maintained always
 Any reasonable official duties as requested by line manager
 Identifying and outsourcing of artisans, carpenters, plumbers, electrician and painters for office

Human Resources
 Management of personnel records for members of staff:
o Documentation of newly hired personnel in Water for People data base
o Maintaining staff contracts records
o Maintaining group life insurance cover records and accident cover
o Maintaining medical cover records with Jubilee
o Maintaining staff leave days records and timesheets
 Assist with the hiring process of new employees
o Placing job advertisement in the local newspapers
o Profiling all the applicants as part of the long list to be submitted to the country director
o Inviting qualified candidates for interviews
o Conducting phone Interviews
o Preparing job offers
o Providing feedback to unsuccessful candidates
 Participate in the staff hearing and disciplinary process
 Onboard new staff
 Payroll administration
 Participate in Global Talent meetings
 Liaise with the Talent Team members to administer Global Recognition Program, Annual Performance Reviews processes, training and development programs and any other global Talent Team initiative
 Maintain accurate electronic employee files in HRIS system and Microsoft Teams
 Maintain employee handbook and ensure it stays legally compliant
 Review job descriptions each time a position is filled and at least once every two years
 Model and actively support HR initiatives to increase diversity, equity, and inclusion and promote
equal opportunities in the workplace as per our JEDI (justice, equity, diversity and inclusion) policy

Safety and Security Management
 Set up systems and procedures to ensure the safety of all Water for People properties, including fire
safety, availability of first-aid, and general safety- management
 Ensure that properties are guarded effectively (making sure that Security guards, Alarm Systems are
always available)
 Ensure that all valuable assets are insured and that all insurance policies are kept up to date
 Update the fixed assets register, quarterly, and whenever new items are purchased (including
maintaining and updating the inventory lists and fixed assets records
 Ensure that Water for People has an efficient system for keeping all records and filing paperwork
 Ensure that all items of office equipment are in a good working condition always (setting up and
monitoring maintenance schedules, budgeting for replacement etc.)
 Maintain the office environment clean, well-organized and attractive and provide top notch services

Procurement and Logistics
 Ensure that all bills, utilities, invoices etc. are paid on time for both the office and as requested by
authorized members of staff, and per Water for People’s financial procedures
 Prepare fund and purchase requests including petty cash.
 Purchase supplies and material, as requested by authorized members of staff and adhere to Water
For People Procurement policy to ensure the best price, quality and negotiated conditions
 Make decisions regarding transporting materials and supplies to their destination in full consultation
with all involved
 Follow up delivery of all approved procurements
 Take the initiative in collecting feedback from staff in the projects and work to continuously improve
the quality of the logistics services
 Provide logistical support to staff by:
o Purchasing tickets for travel, facilitating the acquisition of all associated paperwork (e.g. visas,
for international travel etc.)
o Ensure that travel documents are renewed as requested by dealing courteously and ethically
with government officials.
o Facilitate secured accommodation for international staff
o Ensure safety of international staff while in-country

Transport and Vehicle Management
 Ensure that all Water for People vehicles have current road licenses, insurances and any other legally
required documentation and equipment
 Ensure that all vehicles in the Water for People fleet are roadworthy and immediately advise the
Finance Office if any problems are anticipated
 Allocate vehicles to staff according to their request

Team Management
 Lead the team of Office Assistant and Drivers
 Ensure that work is planned and organized, that subordinates are given appropriate workloads and
are clear about what is expected of them (e.g. by writing job descriptions, setting goals, holding task
planning meetings etc.)
 Manage Personnel Development requests in liaison with the Finance and Administration Manager
 Ensure their staff are adequately trained and developed for their roles e.g. by analyzing staff training
needs, organizing the delivery of training, coordinating the sharing of experience etc.

 Connects to Mission – Understands and embraces the mission of Water For People; works to connect
day to day tasks to mission; can explain Water For People’s purpose
 Manages through Ambiguity – Can recognize problems or opportunities when they arise and act to
resolve; readily formulates multiple solutions through problem or issue analysis; is comfortable
making and defending recommendations
 Demonstrates Cultural Awareness – Demonstrates a global mindset; values cultural differences and
takes into consideration in any given situation; moves easily between people from different
backgrounds and cultures; can work outside comfort zone
 Action-oriented – Recognizes additional actions that will improve quality or facilitate achievement of
outcomes; does not hesitate to do more than expected, but may overextend; sees opportunities
beyond job description and recognizes those they can handle and those that require higher level
input; thinks outside the box, anticipates how actions affect the team
 Sense of Team – Builds effective working relationships at all levels of the organization; aligns own
behavior with the needs or priorities of the team; promotes teamwork among groups; discourages
“us versus them” thinking; knows and considers the capabilities of coworkers

 Bachelor of Business Administration/ Human Resource or related field
 Minimum 3 years of work experience as an HR & Admin Officer, HR Administrative Assistant, or
similar role
 Basic knowledge of labor legislation
 Excellent English verbal and written communication skills required
 Competent computer skills and proficiency in MS Office, especially Word and Excel
 Organization and planning skills
 Work management and prioritizing skills
 Full literacy in accessing email systems and navigating on the internet.
 Non-profit or international NGO experience preferred
 Demonstrated commitment to diversity, equity, and inclusion in prior human resources roles or
administrative roles preferred

 This position is based in Dodoma Tanzania office
 Ability to work outside regular business hours to meet with team members located in other time zones

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or
qualifications associated with the job.
Water For People is committed to protecting children encountered during our work and by our employees, preventing sexual abuse and exploitation of all individuals with a particular focus on women and children and other marginalized communities in the performance of our work, preventing human trafficking in the performance of our work and in our supply chain and to having a drug-free workplace. During the recruitment processes, additional documentation will be requested to comply with our policies and in accordance with the legal requirements in your country of residency, this includes a background check. If you apply for employment, we want you to be aware of our recruitment, selection and hiring processes including important policies regarding employee conduct.

Water For People is an equal opportunity employer who is committed to creating a culture of justice, equity, diversity and inclusion in our workplace. Water For People strives to create and maintain a level of diversity that reflects the communities we serve. Achieving this—regardless of race, ethnicity, ancestry, tribal affiliation, age, gender, sexual orientation, gender identity, religion, veteran status, disability, socioeconomic class, educational attainment, Parental status, genetic information, political affiliation or other social identities is critical to our ability to have a world where every person has access to reliable and safe water and sanitation services.

Our commitment ensures that we:

  • Have a different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.
  • Strive for a culture of inclusion and belonging by treating each other with dignity, respect, and
  • appreciation enabling us to feel welcome, supported, and valued.
  • Effectively connect, communicate, and build long-lasting relationships with stakeholders within our diverse communities.
  • Have diversity of thought, perspectives, backgrounds, identities, and talents that will support our
  • mission to develop high-quality drinking water and sanitation services are available to Everyone Forever.

To be considered for these positions, the applicant should please send the following items in an
expression of interest to Water for People:
Curriculum vitae or resume that clearly spell out qualifications and experience

© AjiraMpyaZone • 2022-23

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